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The MNF Student Admin is an online system launched by the Facutly of Science to track the PhD process from start to graduation. In the system milestones have to be updated and completed within the provided deadlines. The system outlines the requirements. Additional information for each milestone can be found below. Each milestone has to be approved by the committee head and the Faculty of science.
| Milestone | Description | Approval by |
|---|---|---|
| PhD committee |
Please have a look at the Committee Meeting regulations. Needs to be set within 6 months. |
Committee head Faculty of Science |
| Doctoral agreement |
Please fill the structured online form and use the Doctoral Agreementin Links as a guide. Despite the structured form indicating to not do so, please also upload your doctoral agreement form in PDF form in addition to completing the structured form. Needs to be set within 6 months. |
Committee head PhD program manager |
| Teaching plan | Only for PhDs with a committee head in division IV, Biology. Please have a look at the requirements. |
Committee head Responsible person in division IV |
| Conditions and restrictions |
Only for PhDs with with conditions / restrictions. Ideally completed within the first year / first half of PhD. |
Committee head Faculty of Science |
| Committee meeting 1 |
Please have a look at the Committee Meeting page. The first committee meeting takes place after 12 months. The following documents need to be uploaded: 1) Committee meeting form signed by all persons involved and either your research proposal or progress report see regulations. |
Committee head PhD program manager |
| Committee meeting 2, 3 |
Will only appear once the Committee Meeting 1 milestone has been cleared. Please have a look at the Committee Meeting page. The second committee meeting takes places approximately 12 months after the first committee meeting. The following documents need to be uploaded: 1) Committee meeting form signed by all persons involved. 2) Progress report, see regulations. |
Committee head PhD program manager |
| Committee meeting 4. |
Will only appear once the previous Committee Meeting milestone has been cleared. If the previous committee meeting has been the last one, please ignore this milestone. Please have a look at the Committee Meeting page. This committee meeting takes place 12 months after the last committee meeting. The following documents need to be uploaded: 1) Committee meeting formsigned by all persons involved. 2) Progress report, see regulations. |
Committee head PhD program manager |
| Teaching duties |
Please have a look at the Teaching page. Only submit this milestone shortly before submitting the thesis. Please fill and submit the Summary of teaching activitiesdocument found here. |
Committee head |
| Course work |
Please have a look at the Curriculum page. Only submit this milestone shortly before submitting the thesis. The following documents need to be uploaded: 1) , 2) the official transcript of records, and 3) Declaration of Good Scientific Practice (document you have received after Scientific integrity course). Please contact the PhD program manager if certain courses do not appear on your official transcript. |
Committee head PhD program manager |
| Registration for graduation |
This milestone can only be completed if all others (apart of latest committee meeting milestone) have been cleared. Please fill the structured form. You will need the title of your thesis, a PDF of your thesis and date, time and location of your Colloquium (public presentation) and Disputation (closed defence of thesis). Must take place no more than 18 months after the last committee meeting. |
Committee head Faculty of Science |
